Solutions
One system, a different day for every role
Trustees, principals, the front office, accountants, teachers and parents each sign in to the part of the school day that is theirs, and only that.
Trustees & org admins
All your schools, one clear view.
An organisation sees every school it runs in one place, while each school keeps its records in its own database. Rules you set once can apply across your schools.
- An overview across all your schools
- Each school’s records in its own database
- Organisation-wide fee rules, and a sibling discount across schools if you want one
- One Cashfree account can serve the schools of one trust (same PAN)
Control that stays with you
- You accept the data processing agreement for your organisation
- Only an organisation admin can relax a privacy-flag rule; schools can only make them stricter
- Each school can have its own web address and send email from its own domain
Money and records
- Online fees settle into the school’s or trust’s own bank account
- Receipts are numbered per school and per financial year, with no gaps
- Day books, day close and fee reports for every school
Principals
Your morning, on one screen.
Today shows what needs you: sections not marked yet, children absent three days running, periods without a substitute, approvals waiting, exams, messages and the fees picture.
- Unmarked sections, with the class teacher named
- Staff away and periods that still need a substitute
- Leave, certificate and fee approvals in one list
- The same Today view in the mobile app
Calm oversight
- Fees today: collected by mode, overdue by age, cheques to clear and requests for more time
- Blocked messages show up under “Needs attention”; privacy flags are raised for the school to review
- Notices for the school, including an emergency closure
Academics
- Exams, marks and CBSE report cards, from pre-primary to class 12
- Date sheets and admit cards
- Year-end promotion to the next session
School admins & front office
The front desk, without the scramble.
Absentees with their parents’ contacts, staff attendance, admissions and, if the school allows it, the fee counter. Bulk imports and certificates sit one menu away.
- Absentees with contacts, ready for follow-up calls
- Staff attendance, leave and substitutions
- Admissions and certificates, including the TC
- Students, parents and staff imported from CSV or Excel
Records that hold up
- A TC with dues shows a warning, and is never blocked
- Holidays for the whole school or for chosen classes
- Every change to a record is kept in an append-only history
Communication
- Notice board, alerts and delivery status
- A list of parents not reached, so nobody is missed
- A log of sent emails, with resend
Accountants
A fee counter your auditor will like.
Search a child, see what’s due with any late fee, take cash, UPI, cheque, DD, bank transfer or card, and hand over a receipt whose number never skips.
- Gap-free receipts per school and financial year
- Day book, day close, and approval to reopen a closed day
- Cheques: deposits, returns with a return charge, post-dated cheques
- 80C tuition fee certificates, one at a time or in bulk
Controls built in
- Cash of ₹2 lakh or more from one payer in a day is refused by default (s.269ST)
- Concessions, waivers and refunds go through approval; nobody approves their own request
- Cancelling a receipt needs approval; receipts are never edited
Follow-up
- Dues follow-up and fee reminders with daily and monthly caps per family
- Requests for more time from parents, and extensions you record
- Registers and fee reports, and a no-dues summary when a child leaves
Teachers
More teaching, less chasing.
Teacher today lists your periods and substitutions, class attendance, homework to check, leave and marks due, on the web and in the app.
- Attendance for your class in a few taps
- Homework for a whole class or chosen students
- Messages with parents, without sharing your number
- Substitutions and leave in one place
Privacy that protects you too
- Parents’ numbers are masked; “Show number” is there for emergencies, and logged
- You see last year’s record only for children you teach now
- Abusive messages are stopped by the language filter before they reach you
Exams
- Marks due, listed on Teacher today
- Report cards with CBSE grading
- Date sheets for your classes
Parents
The school day, in your pocket.
Home shows today, homework, exams, notices, messages and a fees card that tells you plainly when something is due. One digest email at 6 pm on school days.
- Message the class teacher inside the app
- Pay fees online by UPI, card or net banking, or ask for more time
- Receipts and the tuition fee certificate for income tax
- Several children, even in different schools of the same group, under one login
Your data, your say
- You give or decline consent for your child’s data yourself, and can withdraw it
- Classmates appear with name and roll number only
- You can delete your parent account from the app
Fewer, better messages
- Non-essential email waits outside quiet hours, 8 pm to 8 am
- Receipts, results and emergencies always reach you
- No SMS, and no payment links to forward or fake
Each role sees its own day in the demo, so bring the people who will use it.
Book a demo for your team