School management for Indian K‑12 schools
Attendance, timetables and substitutions, exams and report cards, parent messages, and fees that follow how Indian schools actually work. With privacy built in from the first screen.
Made for principals, accountants, teachers, parents, school offices and trustees.
Sample data from our demo school.
Why Acadvio
Attendance, timetable, substitutions, homework, exams, notices and fees work from the same classes and the same students.
Monthly or term instalments, sibling and RTE rules, cheques, the cash limit, 80C certificates and receipts with no gaps.
Parents never get staff numbers. Teachers see parents’ numbers masked. Every sensitive view is logged.
Notices and the evening digest go out in your school’s name, and with white-label, from your own domain.
A trust sees all its schools together, while each school keeps its records in its own database.
See it in action
Follow one Friday at our demo school, from the first bell to the parents’ evening email.
Dr Meenakshi Rao opens Today before assembly. 28 of 30 sections are marked. Grade 10-A and Grade 6-A aren’t, and their class teachers are named right there. The children absent three days running are already listed for a call home.
Mohammed Irfan called in sick, so his periods appear on the substitutions page straight from the timetable. For each one, Acadvio lists the teachers who are free, how many periods they already have today and whether they teach that class. Choose one, press Assign, and print the arrangement sheet for the staff room.
Rajesh Gupta, the accountant, finds Aarav Sharma. October’s tuition, development fee and the second half of annual charges come to ₹10,000. Aarav’s mother pays by UPI and he notes the reference. Receipt ATS-DELHI/2026-27/000123 follows the last one in sequence for this school and financial year, ready to print or email.
Shalini Kapoor pays Anya’s October fees in the Acadvio app by UPI, through Cashfree. The payment settles to the school’s own bank account, and a numbered receipt is generated for her. Another parent, whose salary is late this month, taps Ask for more time instead. The request waits for the school to decide, and shows on the principal’s fees card.
Neha Sharma posts Monday’s Maths homework for Grade 8 and replies to Aarav’s mother inside the app. Pooja never sees Neha’s phone number. Every message passes a language filter that knows English, Hindi and Hinglish: if a word crosses the line, the sender is asked to rephrase and keeps the draft.
On school days parents get a single digest at 6 pm: notices, homework, holidays and attendance for each of their children. It arrives in the school’s name, or from the school’s own domain once white-label is set up. Non-essential mail waits outside quiet hours, 8 pm to 8 am; receipts, results and emergencies always go.
Sample data from our demo school, Acadvio Test School, Delhi. Screens recreated from the product.
See this with your own classes and fee structure.
Book a free demoFor every role
Scroll through the day of each person: everyone signs in to a view of their own work, with only what their role should see.
An organisation sees every school it runs in one place, while each school keeps its records in its own database. Rules you set once can apply across your schools.
Today shows what needs you: sections not marked yet, children absent three days running, periods without a substitute, approvals waiting, exams, messages and the fees picture.
Absentees with their parents’ contacts, staff attendance, admissions and, if the school allows it, the fee counter. Bulk imports and certificates sit one menu away.
Search a child, see what’s due with any late fee, take cash, UPI, cheque, DD, bank transfer or card, and hand over a receipt whose number never skips.
Teacher today lists your periods and substitutions, class attendance, homework to check, leave and marks due, on the web and in the app.
Home shows today, homework, exams, notices, messages and a fees card that tells you plainly when something is due. One digest email at 6 pm on school days.
Sample data from our demo school. Screens recreated from the product.
Bring your principal, office and accountant: each of them sees their own screen in the demo.
Book a demo for your teamThe product
Eight parts that share one set of classes, students and staff.
Structures, a rule library, concessions with maker-checker, RTE seats, cheques, 80C certificates and online payment into the school’s own account.
Receipt numbers never skip: sample from our demo school.Fees in detailSessions and promotion, classes, timetable, substitutions, homework and certificates.
Learn moreStudents and staff, leave with approvals, and children absent three days running.
Learn moreMarks, date sheets and report cards with CBSE grading, pre-primary included.
Learn moreNotices, an emergency closure, parent–teacher messages and a 6 pm digest.
Learn moreA Today view for each role, from the front desk to the trust.
Learn moreAndroid and iOS, for parents, teachers and school leaders.
Learn moreYour own web address and email from your own domain, set up together with one switch.
How it worksFees
Not a payment button bolted on. A fee office: structures, rules, concessions, the counter, the day book and the receipts your auditor will ask for.
Sample receipt from our demo school.
Bring your fee book: we’ll show how your heads, instalments and concessions fit.
See your fees in a demoPrivacy & trust
Built into how Acadvio works, not added as a setting you might forget to turn on.
Parents don’t see a teacher’s phone number or email. They reach the school inside the app, so a teacher’s personal number stays personal.
Teachers see a parent’s number as 98•••••210. “Show number” reveals it whenever it’s needed, with no limit for emergencies, and every reveal is logged.
A teacher sees a child’s record from the previous year only, and only for children they teach now. Never contact details, documents or older years.
Exports, bulk prints, documents opened, ID numbers shown, profiles viewed, long lists and contact reveals. The log keeps counts, not the data itself.
Unusual patterns, like hundreds of profiles opened in an hour, raise a flag for the school. Limits are high and each school can tune them; only the organisation admin can relax a rule.
Messages, homework, notices and remarks are checked for abusive words in English, Hindi and Hinglish. The sender is asked to rephrase and keeps the draft; there is no lockout.
Walk your principal through the privacy controls.
Book a privacy walk-throughGetting started
A clear path, step by step, so your office knows what’s coming and nothing lands on the first day of term by surprise.
We agree who does what, which schools and classes come first, and a go-live date that suits your calendar.
Students, parents and staff come in from CSV or Excel templates, up to 5,000 rows at a time. Each file is checked before anything is saved, with a clear list of rows to fix.
Fee heads, class-wise structures, instalments and the rules you use. Every rule is simulated before it is approved. Online payments connect to your school’s own Cashfree account.
Sessions for the office, accountants, teachers and school leaders, built around the work each role does every day.
Parents join the app, teachers mark attendance, and the fee counter starts issuing receipts.
We stay close while new routines settle, and help with anything that comes up in the first weeks.
Roadmap
Coming soon: planned, not available yet.
Pilot programme
Acadvio is launching, and we’re working closely with a small group of schools first. Start with the pilot now and go fully live for the 2027-28 session. Fees can start with the new session.
Fee records start with a new session: balances from other software aren’t imported, so moving fees mid-session is done by hand.
Questions
Indian K-12 schools, from pre-primary to class 12. The school setup works for CBSE and state-board schools, and report cards follow CBSE grading from Nursery, LKG and UKG through class 12. A trust or school group can run all its schools in one organisation.
No, on purpose. Parents hear from the school through the app, in-app notifications and email, including one digest at 6 pm on school days. Push notifications on phones are coming soon.
Straight into the school’s own bank account. Parents pay in the app through Cashfree by UPI, card or net banking, and the school is the merchant of record. Acadvio never holds or routes fee money, and there are no payment links to forward or fake.
Yes. With white-label, we set up your own domain for the portal and for email together, so mail can come from an address like notify.yourschool.edu.in. Acadvio generates the DNS records for you to add, checks them, and re-checks them every day. If a record breaks, mail falls back to the standard sender and your admins are told.
Yes, for Android and iOS, with one sign-in for parents and one for teachers and school leaders. Principals get their Today view in the app too. Store listings are on the way; we’ll share the timing in your demo.
It depends on your school, so we plan it with you rather than promise a number of days. The steps are the same everywhere: a kickoff, importing your students, parents and staff, setting up fees, training each role, then go-live, with us close by in the first month.
Yes, for people: students, parents and staff come in from CSV or Excel templates, up to 5,000 rows at a time. Every file is checked first and you get a list of the rows to fix, so nothing half-imports. Fee structures and rules are set up with you; balances from other software aren’t imported, so fees are easiest to start with a new session.
Each school’s records live in their own database, backups are encrypted, parents never see staff numbers, and every sensitive view is logged. The full picture is on Privacy & trust.
Pricing is on request: plans are quoted per school or per group, based on your students, schools and the modules you use, with no per-message charges. How pricing works.
Acadvio is launching, and we’re working closely with a small group of schools first. Pilot schools get hands-on setup, a direct line to the team and a say in what we build next; we ask for regular feedback, a named coordinator and willingness to try new screens early. Start with the pilot now and go fully live for the 2027-28 session. Fees can start with the new session. Read more.
